Frequently Asked Questions

1. What is NexiBee?
NexiBee is a platform that enables centralized management of employees’ professional qualifications, certificates and educational backgrounds in a digital environment. It facilitates institutions’ compliance processes with legal regulations, while increasing operational efficiency and audit capability.
2. In which sectors can NexiBee be used?
NexiBee can be used in all sectors that require legal documents for employees, especially in the manufacturing, energy, construction and defense industries. The platform has a structure that can be customized specifically for different sectors.
3. How does NexiBee monitor legal obligations?

NexiBee operates in full compliance with VQA (Vocational Qualifications Authority) standards and relevant legislation. Thanks to the integrated RPA (Robotic Process Automation) technology, exemption tables published by VQA are regularly scanned and system information is updated instantly. In this way, users can automatically monitor the exemption status of employees without requiring manual operations. In addition, the system provides automatic notification and detailed reporting to managers by monitoring document validity periods, mandatory trainings and other legal obligations.

4. What information can I manage with NexiBee?
The following information can be effectively tracked for each employee through the platform:

    • Professional qualification documents
    • Certificates
    • Education history
    • Operational suitability status
    • Document validity periods
    • Trainings received within the scope of lifelong learning
    • Emergency job descriptions
    • Operatorship documents
    • Mastery documents
5. Is NexiBee a user-friendly platform?
Yes. NexiBee is designed with a simple, intuitive and easy-to-use interface in line with the needs of human resources professionals and managers.
6. Is my data safe?

Absolutely. NexiBee has been developed in accordance with current information security standards. All data is stored in encrypted form; access permissions are controlled with detailed role and authority definitions.

7. Can NexiBee work integrated with other systems?
Yes. NexiBee can exchange data with ERP systems, human resources software, and learning management systems (LMS) through API-based integrations.
8. Who can access data on NexiBee?
In NexiBee, data is controlled with a user-role-based authorization mechanism. Only authorized users such as Human Resources, Occupational Health and Safety (OHS) teams, or managers can access information in the system in line with defined permission levels. Each institution can customize user roles and access rights according to its own needs. Thanks to this structure, information security and personal data protection are provided at the highest level.
9. I track my processes with Excel, what is the difference with NexiBee?
Excel can be useful for simple tracking processes; however, it is insufficient in the management of critical processes such as professional qualification documents, legal obligations, and document periods. NexiBee manages these processes in accordance with the legislation under a central structure, supports workflows with automatic reminders, and minimizes manual errors. It allows you to be ready for audits at any time, and saves time and resources.
10. Where does the name NexiBee come from?

The name NexiBee is a combination of the words “Next” (future) and “Bee”. This name reflects both the vision of being a system that organizes the workforce of the future and the disciplined, organized and productive structure of bees. NexiBee offers an organized, efficient and sustainable structure just like a beehive.

11. What kind of reporting opportunities are offered to facilitate my business processes?
NexiBee offers rich reporting opportunities covering all aspects of professional qualification and compliance processes. Critical information such as employee-based exemption statuses, document validity dates, upcoming renewal requirements and training completion status can be accessed instantly through the system. In this way, Human Resources units and managers can foresee possible risks, take timely action and manage operational processes with a proactive approach.
12. How are pricing and licensing done?
NexiBee is offered with three different license models that suit the operational needs and scales of institutions: Basic, Advanced and Professional.

    • Basic Package: Includes training and certificate tracking, document management and VQA reporting. Suitable for small-scale businesses.
    • Advanced Package: In addition to basic features, it offers advanced features such as field operation tracking (VQA), customizable dashboard, system integration, live support, user training and consultancy.
    • Professional Package: Includes all features. It includes tracking of field operations within the scope of VQA and YZE, proxy management, multilingual use, advanced reporting and long-term consultancy support. It is specially designed for large-scale institutions.

All packages are offered with cloud-based infrastructure. In Advanced and Professional packages, institution-specific cloud solutions are also provided as an option. License fees are determined according to the number of users, institution size and integration requirements. You can contact us to get a detailed offer and evaluate solutions specific to your institution.